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Cash Management


Put the cash flow
at the heart of your business

Knowing what's happening with your treasury is critical.

cash management

Whether you want to increase the cash flow of your small business or you're planning to expand, embrace the advantages of cash flow and treasury engine.

  • Simple cash flow software:

    You shouldn't need to be an accounting whiz to get a handle on your cash flow. kopilot answers the critical questions and gives you a clear, visual view of what's happening with your cash, based on real-time information.

  • Real-time insight with less time and effort:

    You could do manual cash management into a spreadsheet, or you could save 8-10 hours a month with kopilot.
    It automatically syncs to your accounting software so you can easily see incoming cash, outgoing expenses, and which bills or invoices are overdue. Or, you simply record your sales and expenses documents.

How Cash management works in kopilot

kopilot combines your bills, invoices, and expenses into its cash management engine to guide you into the process of increasing your treasury.

It gives you the answers you need, and it even answers questions you didn't know you had!

Business questions at the heart

kopilot highlights the vital questions you might have about cash flow and treasury. The principles of short and direct questions reduce the uncertainty linked to interpretation.

With such questions, there is no doubt at all. You know how it goes. And if the situation is out of hand, kopilot invites you to take action immediately or dig the root causes into the appropriate tool.

A four-step process to increase your cash flow

The blank state syndrome belongs to the past: kopilot guides you along the journey to increase your cash flow, and optimize your treasury. Plus, it adds clear milestones to achieve.

Managing your treasury can be intimidating. kopilot eases and demystifies that piece of your business.

And never forget that if sales are vanity, if profit is sanity, always remember that cash is king.

Increase your treasury

Step1 - Collect your bills on time

Your expected payments are the first source of funding. Educate your customers to pay on time. Reassure you that your organization is flying with the maximum possible resources - and above all, protect it from the risk of a payment default.

kopilot puts cash flow at the heart of your business. Managing your cash flow and your treasury becomes easy. If we know that money does not grow on trees, kopilot helps you with collecting yours.

  • Cash Collection
  • Expected payments
  • Overdue Invoices Tracker

How long does it take to get an invoice paid?

The answer to this question has a significant impact on the health of your business. You agreed with your customers upon specific payment delays. Giving a delay to pay your invoice is like providing a loan to your client, a loan for free.

When your client does not pay the debt you gave him, it puts you at risk. Your suppliers are waiting for their payment as well. When you are in the situation to pre-finance those amount, that amount of cash does not serve your company.

Operate a discriminated credit management based on your clients' habits. When they are used to pay late, rely on objective data to request a pre-payment or a reduction of the payment delay.

Do you get paid on time?

Check the answer
expected payments

If yes, you are probably planning expenses by hand via a spreadsheet.

If you have spent more hours than you can afford into messing with excels calculations that always disappear or are hard to maintain, you are right, and you are not alone. Say no to night sweats.

  • Know your real cash burn rate rather than having a guesstimated idea of your expenses.
  • Plan your cash outflows.
  • Keep control between accounting encodings.
Get rid of your Excel worksheets

How long does it take to get an invoice paid?

The answer to this question has a significant impact on the health of your business. You agreed with your customers upon specific payment delays. Giving a delay to pay your invoice is like providing a loan to your client, a loan for free.

When your client does not pay the debt you gave him, it puts you at risk. Your suppliers are waiting for their payment as well. When you are in the situation to pre-finance those amount, that amount of cash does not serve your company.

Operate a discriminated credit management based on your clients' habits. When they are used to pay late, rely on objective data to request a pre-payment or a reduction of the payment delay.

Do you get paid on time?

Check the answer

Step2 - Pay your bills as late as possible

Your objective must always be to retain your cash as long as possible without harming your relationships with suppliers.

Expense management is critical. Paying too late is dangerous. Plus, it has a cost as:

  • It puts pressure on your future cash flow;
  • It might lead you to find more expensive alternatives;
  • Your reputation and credit scoring might suffer.
  • It will lower your bargaining power.

So, paying your bills on time is essential since who pays his debts gets richer. Vendor payment delay is the cheapest credit line you have. Sometimes you need to be able to delay certain payments. Jump into the detailed view to see what are the debts that you could impede.

  • The Open Payables page gives you a look over the future cash flow.
  • The Late Payables page is like a booster shot. The amount of cash you saw on your bank statement is incorrect. You have to diminish it from the overdue payable amounts, plus the potential interests and penalties.

Step 3 - Plan your cash flow for the next 90 days

A cash-flow forecast is an indispensable tool for the business owner. Planning your cash flow reveals issues before they occur, which can give you time to react and find the resources to get through a more challenging period.

  • Plan Invoices: take into account the income you expect to generate in the coming months.
  • Plan expenses: unexpected income is rare. Unexpected expenses happen frequently. Planning your expense allows you to be aware - or becoming aware - of your burn rate. Planning your invoices helps you with looking to the future.

Step 4 - Cut your costs

As soon as your forecasts go down, we want you to be able to chase the fat out and return to a leaner version - if that's still possible.

To chase the fat, simply browse the list of future expenses and take one of the four following actions:

  • Do nothing. The cost will occur.
  • Request payment facilities. The expense will occur but at more preferable conditions.
  • Delay the payment. The expense will occur, and you already know you will honor your debt later.
  • Cut the cost. The expense will never occur.

Resources to feed your curiosity or to give you the steps to follow

If you are an ace at running your business and its operations, sometimes you may wonder about specific points. That's okay. kopilot is here to answer your questions.

Automation is possible

Check our Harvest integration or connect with QuickBooks Online.

Check our automations

Pricing

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